Batches, timetable and attendance

Where to find batches

1. 1Open the Learning studio and click your institute under My institutes.
2. 2Open the Batches tab (staff may see it as Batches & attendance).
3. 3Use the two buttons at the top to switch between Batches, the list, and Timetable, the whole week.

The owner and admins can create and edit batches. Teachers and accountants can look at them. See Institute team and roles.

Create a batch

1. 1Click New batch.
2. 2Type a Name, for example "JEE 2027 – Morning" (at least 2 characters).
3. 3Under Where classes happen, choose In class, Online or Hybrid.
4. 4For In class or Hybrid, type the Classroom / address.
5. 5For Online or Hybrid, paste the Live class link (a Google Meet or Zoom link that starts with https://). Students see it on class days.
6. 6Pick the Starts and Ends dates, and type the number of Seats (0 means no limit).
7. 7Under Weekly timetable, click + Add a class time for each class. Choose the day, the start time and the end time. Use the cross to remove one.
8. 8Under Teachers for this batch, choose the team members who teach it. They can take attendance for this batch.
9. 9Click Save.

A class time is saved only if it ends after it starts. If one disappears after you save, check its times. If Teachers for this batch says to add teachers under Team first, add them in the Team tab with the Teacher or Admin role.

The weekly timetable

Click Timetable to see Monday to Sunday side by side, with every class of every active batch, sorted by time. Click a class to open its batch.

The Dashboard tab also lists Classes today. Click one to go straight to that batch's attendance. A batch's classes are left out of Classes today before its start date and after its end date.

Add students to a batch

Click a batch name to open it, then use the Students tab. The owner and admins can add and remove students.

1. 1Under Add a student, type their Sikhami username (links their account). Or, for someone not on Sikhami, type their Name and Phone.
2. 2Click Add to batch.

• A student added by username shows the On Sikhami tag. They see the batch, its timetable, their own attendance and their fees under My batches on their My learning page.
• A student added by name and phone is kept on your records only; they see nothing on Sikhami.
• If the batch has a seat limit and it is full, you see This batch is full.
• Each student's row shows their attendance as a percentage, with the classes present out of the classes marked.
• To remove a student, click the delete button on their row and confirm. Their attendance history stays, and their fee plan stays under Fees.

Take attendance

Open the batch and go to the Attendance tab. The owner, admins and the teachers assigned to the batch can mark attendance.

1. 1Check the Class date. It starts as today. You cannot pick a future date.
2. 2Type the Topic taught (optional).
3. 3For each student, tap P (present), L (late) or A (absent). On a new date, everyone starts as present.
4. 4Check the count, for example "18 of 20 present".
5. 5Click Save attendance.

• Past classes lists earlier dates with their topic and how many were present. Click a date to open it.
• If attendance was already taken for a date, the page shows when it was taken. Saving again replaces it.
• Late counts as present in the attendance percentage.
• Other staff can see the marks but cannot change them.

Edit or archive a batch

In the Batches list, click Edit next to a batch. You can change every field from the create form. When a batch has finished, tick Archived (finished; kept for records, off the timetable) and click Save.

• An archived batch stays in the list, faded and tagged archived, so you can still open its students and attendance.
• It is left out of the Timetable, Classes today and the dashboard counts.
• To bring it back, click Edit, untick Archived and save.

The website has no button to delete a batch. Archive it instead.

What students see

Students you added by username see a My batches section on their My learning page. For each batch it shows:

• the batch name and the class days and times, with the classroom if you gave one,
• their own attendance percentage,
• their fee status, if they have a fee plan,
• a Join live class button, if the batch has a live class link.

The section shows only the student's own attendance and fees, not those of other students in the batch.

Questions